Human Resources

Document Knowledge Manager (DKM) helps you centralise, share, distribute and track your HR information.

Document Knowledge Manager

• Information is held and administered in a single, searchable location
• Enables organisations to rapidly distribute documents to approval groups or the entire workforce
• Tracks the review and acknowledgement of documents such as employee handbooks, safety data sheets, operating procedures etc from assigned reading groups
• Ensures that users are provided with the correct versions of statutory documents and those deadlines for the completion of reviews and acknowledgments are enforced
• New staff members have immediate access to required reading assignments

Your business is compliant and legal

• DKM provides a fully automated and auditable process to capture responses to new procedures, health and safety and COSHH (risk assessment) forms – which all have to be read by employees for legal and regulatory compliance
• As information is centralised (rather than being saved on an individual’s hard disk where it is not available to anyone else) it is shared and continuity is maintained
• The risk of information being erased from HDs when an employee leaves the organisation is eliminated
• Knowledge is retained

Want to find out more? Contact us on 01962 835053 or email enquiries@processflows.co.uk.

HR Processes take up 50% of HR staff time

A recent Forrester report highlights the fact that up to 50% of the HR department’s time is spent processing employee information and responding to queries.

Not good news for HR Managers trying to juggle existing workloads

Particularly in this volatile employment market; in which some organisations are driving recruitment, others are managing a decrease in staffing levels and others are looking at temporary contracts… which are increasing HR workloads as managers have to continuously ensure they retain the best talent.

Your HR team deal with thousands of documents, most of which are in paper format

They are physically filed, archived and stored.  Processes need constant attention to ensure that things run as smoothly as possible and each department deals with required tasks.

Think about how many processes are triggered each time a new member of staff is recruited.

The good news is that you can help your HR department solve this problem very easily with HR ProcessFlows

• HR ProcessFlows manages and automates the manual processes associated with contracts, appraisals, health and safety, pension documents or new starter, induction, appraisal and document knowledge management.
• HR ProcessFlows captures and associates all HR documents relating to an employee into digital format – including email communications turning them into really valuable assets which can automatically trigger processes.

These are just a few of the problem processes where we can really help make a difference

• Induction/Onboarding
• Policy and Procedures
• Employee File Management
• Holiday Management
• Grievance Process
• Performance Management and Evaluation

You don’t need to look at replacing your HR system

Our solutions complement it, seamlessly integrating through a non-intrusive integration method, enhancing the way you access information and eliminating the need for physical document storage by replacing it with an ‘electronic filing cabinet’ and automating processes.

The result is that an HR professional’s time is spent on real, added value services to your employee family, not looking for documents in office filing cabinets or in an old basement archive.

HR ProcessFlows can be built on to add further functionality as and when needed

Including a full auditable and automated process to capture responses to new procedures, H&S documentation, COSHH forms, Case management etc to ensure that your business remains compliant and legal.

You can find a PowerPoint presentation which presents the case for streamlining and digitising the HR function at http://www.processflows.co.uk/public_html/wp-content/large-downloads/HRPresentationAVQv2.pps

If you would like to use it to back up your ‘improving HR efficiency’ case, please feel free.

For further information, contact us on 01962 658510 or email enquiries@processflows.co.uk.