For the first time in memory, Bernicia’s AP team is totally up-to-date, with no back-log of invoices waiting to be dealt with.

The problem was solved with AP ProcessFlows®

Our automated, software driven purchase-to-pay function replaced Bernicia’s time consuming manual tasks, speeding up the whole AP process.

The result is that Bernicia’s systems – and people – can now all communicate ‘electronically’ throughout the entire AP journey, eliminating their dependence on repetitive and disparate manual processes which slow everything up.

How AP ProcessFlows works:

• AP ProcessFlows seamlessly links together, in an underlying database, all documents held in Bernicia’s Civica Housing and Sun Accounts with Purchase Order Requisition (POR)
• The bespoke, POR system begins the process by centrally controlling the creation and authorisation of all PORs throughout the entire organisation
• Inbound invoices are scanned – scanners are integrated with intelligent data capture software which recognises the different document types and automatically files them electronically into predefined workflow queues for processing
• AP ProcessFlows then automatically checks invoices against Purchase Orders (POs), Goods Received Notes and the POR all held within the underlying linked databases
• If everything matches, the invoice is seamlessly uploaded into the financial system, ready for payment – job done in a fraction of the time

Bernicia will never ‘outgrow’ their AP process again

Our solution will grow organically with their business, so no further investment is required.

Click here to read the full Bernicia purchase-to-pay case study.

If you would like any further information, please contact us on 01962 835053 or email enquiries@processflows.co.uk.

Isobel George, Accounts Payable Manager at LexisNexis, referred to their old finance culture as “An area that did a lot of churning, but produced little butter.”  The Accounts Payable process is now totally automated throughout.

In the video below, Isobel discusses the business drivers for change with Avanquest’s Mike Rae (or you can view Isobel’s ppt presentation in which she identifies the business drivers for change to a fully automated AP process, projected cost savings and ROI).

Click here to view the embedded video.

So, when a customer created a presentation about how they chose our very own Accounts Payable Plus (AP+) to help manage their operation, we found ourselves faced with our own decision.

Is it a public service to share or shameless self promotion….we’ll let others decide? In the meantime, please see below a presentation by LexisNexis on the decision making process to buy our Invoice Scanning data capture and approval solution.

If you are short of time, a quick summary:

• LexisNexis wanted to overhaul their accounts payable process, which was drawn out, and dominated by paper and inefficient manual methods
• They initiated a review of their processes with the staff, as any changes would need to have ‘buy-in’ to be successful. This close collaboration revealed that LexisNexis needed a simple approval workflow, and as scanning and workflow benefits were identified, a cost analysis and authorisation project was undertaken.
• One very important message came back from their review “Overly complex solutions were not for them! Non finance managers wanted to be able to visualise financial information so it was simply understood.”
• Finally, a single source supplier – who could implement change, provide a non financial view of financial data and was capable of fully understanding the company’s needs and culture – was sought to re-engineer the manual processes.

According to LexisNexis, (we didn’t make this bit up, see their presentation for details) the Avanquest team:

• Actively listened to them
• Empathised with the business issues
• Had the flexibility to be able to adapt as priorities changed to help them work smarter.

The fact that the parties got on helped enormously, as whatever the technology, it’s people that make things tick.

The accounts payable process is now totally automated throughout the UK operation and plans are in hand to expand AP+ into other territories and add digital mailroom capabilities on the same platform.