Accounts Payable

We helped Bernicia Housing Group cut their invoice processing time from two weeks to two days

For the first time in memory, Bernicia’s AP team is totally up-to-date, with no back-log of invoices waiting to be dealt with.

The problem was solved with AP ProcessFlows®

Our automated, software driven purchase-to-pay function replaced Bernicia’s time consuming manual tasks, speeding up the whole AP process.

The result is that Bernicia’s systems – and people – can now all communicate ‘electronically’ throughout the entire AP journey, eliminating their dependence on repetitive and disparate manual processes which slow everything up.

How AP ProcessFlows works:

• AP ProcessFlows seamlessly links together, in an underlying database, all documents held in Bernicia’s Civica Housing and Sun Accounts with Purchase Order Requisition (POR)
• The bespoke, POR system begins the process by centrally controlling the creation and authorisation of all PORs throughout the entire organisation
• Inbound invoices are scanned – scanners are integrated with intelligent data capture software which recognises the different document types and automatically files them electronically into predefined workflow queues for processing
• AP ProcessFlows then automatically checks invoices against Purchase Orders (POs), Goods Received Notes and the POR all held within the underlying linked databases
• If everything matches, the invoice is seamlessly uploaded into the financial system, ready for payment – job done in a fraction of the time

Bernicia will never ‘outgrow’ their AP process again

Our solution will grow organically with their business, so no further investment is required.

Click here to read the full Bernicia purchase-to-pay case study.

If you would like any further information, please contact us on 01962 835053 or email enquiries@processflows.co.uk.

LexisNexis are using our Accounts Payable Plus (AP+) solution (integrated with PeopleSoft) to help manage their invoice approval operation for 15,000 suppliers and 70,000 annual documents.

Isobel George, Accounts Payable Manager at LexisNexis, referred to their old finance culture as “An area that did a lot of churning, but produced little butter.”  The Accounts Payable process is now totally automated throughout.

In the video below, Isobel discusses the business drivers for change with Avanquest’s Mike Rae (or you can view Isobel’s ppt presentation in which she identifies the business drivers for change to a fully automated AP process, projected cost savings and ROI).

http://www.processflows.co.uk/wp-content/Video/avenquestlexusnexdraft2.mp4

Choosing an Invoice Approval solution for the accounts payable department is a big and complex decision. Especially when you have 15,000 suppliers and 70,000 documents a year to account for.

So, when a customer created a presentation about how they chose our very own Accounts Payable Plus (AP+) to help manage their operation, we found ourselves faced with our own decision.

Is it a public service to share or shameless self promotion….we’ll let others decide? In the meantime, please see below a presentation by LexisNexis on the decision making process to buy our Invoice Scanning data capture and approval solution.

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