The recent disruption to our postal service is forcing companies to look at the way they deliver documents in order to minimise the impact to businesses and in some cases, their cash flow.
Secure e-document delivery and output management solutions offer a great alternative to the postal services and help our environment by using tried and tested methods like email and fax to deliver documents quickly and cheaply.
Take the scenario of sending an invoice:
- Typically a member of the Accounts team will print a batch of invoices then pack them into envelopes and send post them to a customer
- Based on the assumption that they’re sent by 2nd class post, they will reach the customer 2-3 days later
- Further delays could ensue depending on the recipient’s internal delivery process
- The upshot is that you don’t know when your document will arrive with the right person and delays could easily mean you miss the all-important payment run which affects your debtor days.
Delivering documents electronically speeds up the transaction cycle, lowers costs and reduces the risk of sensitive information getting into the wrong hands. It also eliminates the need to print the document in the first place and employ people to stuff it into envelopes.
Non-intrusive integration with your Accounts or ERP system means that you can implement a system quickly, and automatically update your system to show which documents were sent and when. Documents can be re-sent instantly if the recipient still isn’t able to lay their hands on it.
Avanquest have been helping companies automate document delivery for over 17 years. A quick assessment of your document volumes, processes and systems will enable us to determine how quickly your company could be saving money and improving its processes.
Contact us if you would like to find out more
