I guess the real question is “How secure is the humble fax machine sitting in the corner of your department?”
Todd Curtis, Public Sector Manager, Avanquest Solutions answers:
Unfortunately, the answer is not secure at all!
The vast majority of Public Sector organisations I visit have one thing in common; they are all wasting approximately £100,000 annually on phone line connections and consumables for fax devices that don’t integrate with line of business systems, waste paper and offer no document security whatsoever.
Think about it … anyone in your organisation can send any document out from a fax machine to whoever they wish without any authority or proof of who actually sent it!
Fax security should be a major concern for any Public Sector organisation.
Safe Haven fax machines are deployed throughout the NHS – a dedicated fax machine in a locked room. These are secure up to a point, but maybe that room could be used for other services…
An Open Text Fax Server, Right Edition solution would provide 100’s of fax ’safe havens’.
Xerox were the first ‘photocopier’ company in the UK to integrate their Multifunction Devices/Printers into a solution called Open Text Fax Server, RightFax Edition. This meant an organisation with this combined ’solution‘ could remove all the costs associated with fax machines (fax toners, fax maintenance, phone line rentals). The combination of MFP’s and Open Text Fax Server not only improves document security, it provides an easy to prove reduction in carbon and paper wastage as well as improving staff efficiency.
All public spending is under scrutiny, but whether you are working towards the latest Spending Review targets or looking at the current recommendations in the Operational Efficiency Programme, I urge you to find a project that can be implemented with minimal internal resource and would deliver all of the following benefits:
- Improved Document Security
- Reduced Costs
- Improved Staff Efficiencies
- Reduction in Carbon Emissions
… integrating your photocopier with Open Text Fax Server and removing your fax machines will do all this.
If you are…
- Still using the humble fax machine
- Work in the Public Sector
- Want to improve document security, reduce costs and improve staff efficiency …
Contact us for a free fax audit and find out your ROI if you switch to electronic fax or get in touch with me directly tcurtis@avanquest-solutions.co.uk
